Legislation and procedures

The Sultanate of Oman regulates the exhibitions, conferences, and events sector through legislation and procedures aimed at organizing this sector and enhancing its role in the national economy.

Ministerial Decision No. 527/2022 on the Regulation and Management of Exhibitions: On September 29, 2022, Ministerial Decision No. 527/2022 was issued, which includes the regulation and management of exhibitions. This regulation defines the various types of exhibitions, such as specialized, consumer, accompanying, and single-country exhibitions, and outlines the necessary conditions and procedures for their organization. It also defines the conditions for obtaining a license, managing exhibitions, and administrative penalties for violations.

Relevant Authorities: The Ministry of Commerce, Industry, and Investment Promotion is responsible for organizing and managing exhibitions and conferences in the Sultanate of Oman. The Ministry of Heritage and Tourism also plays a role in representing Oman at regional and international conferences and events related to its competencies.

Procedures and Regulations for Conferences:

• Licensing and Organizing Conferences: Organizing a conference in Oman requires obtaining a license from the Ministry of Commerce, Industry, and Investment Promotion or other relevant authorities, according to the established regulations.
• Conference-Specific Conditions: These include specifying the venue, defining the goals, identifying the organizing entities, ensuring logistical support, and listing speakers.

Procedures and Regulations for Events:

• Licensing and Organizing Events: Public events require a license from relevant authorities such as the Ministry of Commerce, Industry, and Investment Promotion, the Ministry of Heritage and Tourism, and city municipalities.
• Conditions and Standards: These depend on the type of event, the location, the goals, the number of attendees, and the availability of security and safety measures.

The regulations of the Oman Convention and Exhibition Centre govern the procedures and requirements necessary for organizing events, exhibitions, and conferences at the center. The regulation outlines the approved practices for organizing any event at the center, including the mechanisms for obtaining permits and licenses, technical requirements, as well as rules concerning security and safety.

Key Provisions of the Oman Convention and Exhibition Centre Regulations:

1. Licensing and Administrative Procedures:
   • Organizers are required to obtain prior approval from the center’s management before organizing any event.
   • The licensing request should be submitted well in advance of the event to evaluate the event in terms of its type, scope, and its impact on individuals and the surrounding environment.
   • The application should include event details, such as the objectives, planned activities, number of participants, and required equipment.
2. Safety and Security Requirements:
   • Events must adhere to general safety and security protocols, such as securing exits, providing first aid teams, and designating assembly points in case of emergencies.
   • 24-hour security coverage must be provided during the event.
3. Facilities and Equipment:
   • The regulation defines the use of available spaces at the center, such as exhibition halls, meeting rooms, and public areas.
   • Organizers must use the available equipment or rent the necessary specialized equipment for the event.
   • Any changes or additions to the infrastructure should be coordinated with the center’s management.
4. Logistics Services:
   • The regulation outlines the organizers' responsibility for providing logistical services such as transportation, catering, reception, and technical assistance.
   • Events must provide necessary facilities for guests with special needs.
5. Marketing and Advertising:
   • The marketing process for events at the center must align with the center’s policies and brand.
   • Organizers are granted the right to advertise within approved limits and must coordinate with the center’s management regarding commercial advertisements.
6. Compliance with Laws and Regulations:
   • Events must comply with local laws and regulations, including security, environmental, and intellectual property rights protection.
   • Organizers are required to obtain any additional permits, such as for catering or music use.
7. Penalties and Sanctions:
   • The regulation includes penalties for violations of the rules, such as fines or revocation of the permit.
   • Penalties can be imposed for failing to meet deadlines, security measures, or causing damage to the facilities.
8. Environmental Regulation:
   • This section outlines the environmental standards that events must adhere to, such as waste disposal and using eco-friendly materials.

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